Bilingual Personal Assistant

Our client is a leading FMCG organisation who require a French speaking PA to provide professional and confidential administration and support for the Managing Director and Management Committee members as required.

Main Responsibilities
• Proactive management of diary activities for Managing Director
• Arranging travel itineraries/booking tickets and accommodation for Managing Director and Management Committee
• Manage travel bookings and accommodation for the wider team as and when required
• Complete monthly expenses for MD and Commercial Director
• Maintaining the highest levels of confidentiality at all times
• Handling and screening telephone calls and visitors
• Proactive production of PowerPoint presentations as required
• Production of letters and reports to the highest standards of accuracy
• Management of Managing Directors diary and emails when required
• Development and maintenance of efficient and effective filing systems
• Looking for new ways of working to support the Managing Director and the Management Committee
• Proactive prediction of the Managing Director’s needs
• Supporting the organisation at events such as annual team conference
• Managing daily anomalies from the time and attendance system
• Manage stationary orders and stationary budget
• Other general administration duties as required, such as booking meeting rooms, arranging lunches and booking couriers
• Provide office management support where required

Must have;
• Highly systems literate – all Microsoft Office packages including Excel, Word and PowerPoint
• Ideally advanced French language abilities including speaking, reading and writing.
• Previous experience as an effective administrator/PA at MD level
• Confidential, responsible and professional manner
• Capacity to learn new systems
• Strong attention to detail